Educational visits ROVER header


EVOLVE is the online system used by East Riding schools and organisations for the recording, notification and approval of educational visits.

All residential and high-risk visits MUST be recorded and approved on EVOLVE. 

Low-risk day visits can be approved using the Day Visits form but most schools use EVOLVE for all visits.

Click the button below to enter the EVOLVE system:


The resources section in EVOLVE contains the following information and guidance to help support all aspects of Educational Visits and Outdoor Learning:

  • The LA Visits Guidance for Educational Visits
  • The LA Code of Practice for the Management and Leadership of Off-site Visits
  • All generic risk assessments
  • Blank specific visit risk assessment forms
  • COVID-19 guidance for Educational Visits
  • Educational Visits Co-ordinator Guidance
  • Manager Guidance
  • Visit Leader Guidance
  • Outdoor Learning Resources
  • Accommodation Providers
  • Farms Visits Guidance
  • Overseas Exchange Visit Guidance
  • Overseas Expedition Visit Guidance
  • Model consent forms
  • Model group/staff list forms
  • Service Provider Enquiry forms
  • Safeguarding forms
  • DofE Award forms
  • Driver Validation forms
  • Water Safety Guidance
  • Coach Company Information
  • Insurance Summary
  • Model School Visits Policy. 

For further information about EVOLVE, or for further advice and guidance please contact:

Clare Johnson, Education Visits Officer
Email: clare.johnson@eastriding.gov.uk
Tel: (01482) 392417
Mobile: 07773 041609

Improvement and Learning Service,
Room FT44,
County Hall,
Cross Street,
HU17 9BA.

What do you think of the content and resources on this page?
Please enter your comments below