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EVOLVE Online

EVOLVE is the online system used by East Riding schools and organisations for the recording, notification and approval of educational visits.

All residential and high-risk visits MUST be recorded and approved on EVOLVE. 

Low-risk day visits can be approved using the Day Visits form but most schools use EVOLVE for all visits.

Click the button below to enter the EVOLVE system:

EVOLVE Online


The resources section in EVOLVE contains the following information and guidance to help support all aspects of Educational Visits and Outdoor Learning:

  • The LA Visits Guidance for Educational Visits
  • The LA Code of Practice for the Management and Leadership of Off-site Visits
  • All generic risk assessments
  • Blank specific visit risk assessment forms
  • COVID-19 guidance for Educational Visits
  • Educational Visits Co-ordinator Guidance
  • Manager Guidance
  • Visit Leader Guidance
  • Outdoor Learning Resources
  • Accommodation Providers
  • Farms Visits Guidance
  • Overseas Exchange Visit Guidance
  • Overseas Expedition Visit Guidance
  • Model consent forms
  • Model group/staff list forms
  • Service Provider Enquiry forms
  • Safeguarding forms
  • DofE Award forms
  • Driver Validation forms
  • Water Safety Guidance
  • Coach Company Information
  • Insurance Summary
  • Model School Visits Policy. 

For further information about EVOLVE, or for further advice and guidance please contact:

Clare Johnson, Education Visits Officer
Email: clare.johnson@eastriding.gov.uk
Tel: (01482) 392417
Mobile: 07773 041609

Improvement and Learning Service,
Room FT44,
County Hall,
Cross Street,
Beverley,
HU17 9BA.

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